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Guides for landed cost, FIFO COGS on Shopify, connecting your accounting software, and billing.
Getting started
What Landara does, how to sign up or install, and how to get your first result.
Getting started with Landara
What Landara does, how to sign up or install from Shopify, and how to get your first result in a few minutes.
ReadGetting startedWhat currency Landara uses
Landara shows every cost in your organisation's native currency. What that setting does, where it comes from, and what changing it does to costs you have already entered.
ReadGetting startedTeam roles and what each one can do
Invite your team, give each person a role, and see exactly what an owner, co-owner or member can do in Landara.
ReadConnections
Connect Shopify, Xero, and QuickBooks Online, and fix an expired connection.
Connect Shopify
Connect your Shopify store so Landara can cost your orders, and understand the permissions it asks for.
ReadConnectionsConnect Xero
Connect Xero to publish bills and purchase orders, post COGS journals, and map your tax and GL codes.
ReadConnectionsConnect QuickBooks Online
Connect QuickBooks Online to publish bills and purchase orders, post COGS journals, and map your tax and GL codes.
ReadConnectionsMove a store to a different account
What to do when Landara says your store is already connected to a different workspace, what we can move, and how to request it.
ReadConnectionsMap your tax and GL accounts
The two sets of account mappings Landara uses, which accounts to create in Xero or QuickBooks, and how to choose between capitalising and expensing your stock.
ReadLanded cost
Upload a PO, review the AI extraction, allocate extra costs, and publish bills.
Import GST, VAT and recoverable tax
Why Landara keeps import GST out of your landed cost, how to code it so you can claim it back, and how to handle a forwarder invoice that mixes GST-free and taxable lines.
ReadLanded costCheck a shipment before you calculate
Why Landara asks you to confirm quantities and costs before it calculates, what the red lines mean, and how to fix a shipment you have already calculated.
ReadLanded costFix invoice lines in a spreadsheet
Export a supplier invoice's product lines to CSV, correct the SKUs and descriptions in Excel or Sheets, and import them back. Rows are matched on a Line ID, so you can sort and filter freely.
ReadLanded costLanded cost, end to end
Upload a supplier invoice, check what Landara read, allocate extra costs, calculate landed cost per unit, and publish the bill.
ReadLanded costSeveral supplier invoices on one shipment
Put every supplier invoice from one container on one shipment, share the freight bill across all of them, and keep each supplier's own shipping, supplier, exchange rate and bill with its own invoice.
ReadLanded costFreight and duty bills that arrive after the goods
Cost your stock the day it arrives, sell it straight away, and add the freight forwarder's or customs broker's bill weeks later. What Landara changes when you do, and what it leaves alone.
ReadLanded costTrack your import spend
See what you were billed for goods and freight, month by month, grouped by category, reporting account, shipper or supplier. Read straight from your documents.
ReadLanded costPurchase orders end to end: order, receive, finalise
The life of a Landara purchase order: placing it, what Shopify sees, the provisional cost written when the goods arrive, what Finalise does before and after receipt, and how the supplier bill reaches Xero.
ReadLanded costReceive goods from a supplier invoice, and short shipments
Why a supplier invoice never marks your purchase order received by itself, how to receive what an invoice covers in one click from the shipment or the order, and what happens when the supplier sends 6 of the 10 you ordered.
ReadLanded costOne supplier invoice, several purchase orders
How Landara links a supplier invoice to every purchase order it quotes, shows a heading for each order's block of lines, checks each block against its own order, and lets you set the orders by hand when the scan could not.
ReadLanded costCreate a purchase order from a supplier invoice
Ordered by email or phone and the invoice has arrived? Make the purchase order in Landara from the invoice itself, already linked and already received, then send it to Xero from the order.
ReadLanded costSupplier payments: every way a payment reaches your books
Deposits, balances and bills paid straight in Xero: how each kind of supplier payment is recorded on a purchase order, what Xero records for each, and how payments made in Xero come back to Landara.
ReadLanded costDeposits, balances and exchange rates
When you pay a supplier in a foreign currency in two or more instalments, which exchange rate does your stock cost use? The international standard, why it matters, and what Landara records.
ReadLanded costImport and export purchase orders
Bring your open purchase orders into Landara from Stocky or a spreadsheet by pasting rows or uploading a CSV, and export them again in the same shape. What the quantity means, how suppliers and currencies are handled, and why completed orders stay out.
ReadFIFO COGS (Shopify)
Seed cost layers, run the COGS report, reconcile, and post journals to your books.
Get your SKUs lined up
The order to do things in so your costs land on the right products: tidy Shopify first, take the baseline, then line up any remaining codes, calculate and sync. Why the baseline only happens once.
ReadFIFO COGS (Shopify)Bulk-edit product fields in a spreadsheet
Set your supplier's codes, the supplier's name and Shopify's cost per item for a whole catalogue in one CSV. Shopify's own product export cannot carry variant fields, so this is the bulk path that does not exist anywhere else.
ReadFIFO COGS (Shopify)Several suppliers, one Shopify SKU
Buy the same product from more than one supplier, each with its own code, price and pack size, and keep one product in Shopify with one first-in, first-out cost queue behind it.
ReadFIFO COGS (Shopify)Pack sizes: bought by the carton, sold by the unit
Your supplier bills cartons of 6, your store sells single units. Tell Landara once, per supplier and code, and every shipment from then on records the stock and pushes the cost to Shopify per unit you sell.
ReadFIFO COGS (Shopify)Push costs to Shopify one invoice at a time
On a shipment carrying several supplier invoices, push each invoice's costs and stock to Shopify when its goods arrive, not all at once. What 'Partly synced' means, and what a recalculation leaves alone.
ReadFIFO COGS (Shopify)Pre-sell and incoming stock from a purchase order
What a Landara purchase order writes into Shopify: stock on order shows as incoming, pre-sell lines become sellable straight away with a flag your theme can read, and receiving turns incoming into available.
ReadFIFO COGS (Shopify)Seed your cost layers
The five ways to give Landara the cost of your stock so it can cost your Shopify orders with FIFO.
ReadFIFO COGS (Shopify)How Landara and your books fit together
The full double entry picture: what raises your Inventory account, what releases it, and why transfers between locations post nothing at all.
ReadFIFO COGS (Shopify)Goods received before the invoice, and goods invoiced before they arrive
What accountants mean by goods received not invoiced, stock in transit and supplier deposits, how each one should sit in your books, and what Landara does about them today.
ReadFIFO COGS (Shopify)What your stock is worth
The Inventory Valuation page: how Landara values your on-hand stock at FIFO cost, how to read the breakdowns, and how it differs from the COGS report and from Shopify.
ReadFIFO COGS (Shopify)Stock on hand and availability
One row per SKU showing what Shopify holds beside what Landara has costed, why the two are different facts, and the two gaps worth acting on.
ReadFIFO COGS (Shopify)Opening balances and differences
Opening a brand new accounting file, why an existing one never agrees on day one, and how Landara hands the difference to your accountant instead of journalling it away.
ReadFIFO COGS (Shopify)The journal your accountant posts
After you accept your opening difference, Landara shows one entry to be made in Xero or QuickBooks: move your old stock value across, and decide what to do with what is left.
ReadFIFO COGS (Shopify)Run the COGS report
Read your period COGS per SKU, switch between cost-at-sale and cost-at-fulfilment, match a payout window, and export.
ReadFIFO COGS (Shopify)Post a COGS journal
Post your period COGS to Xero or QuickBooks, close a period, and post a reconciling revaluation journal.
ReadFIFO COGS (Shopify)Reconcile vs Shopify
Compare Shopify on-hand to Landara's position, turn drift into costed adjustments, and pair a transfer between locations.
ReadFIFO COGS (Shopify)What Landara picks up automatically
Which Shopify actions flow into your cost ledger on their own, which ones need a step from you, and how to tell the difference.
ReadFIFO COGS (Shopify)Move stock between locations
The three ways a transfer reaches Landara, why moving stock never changes what it cost or how old it is, and how to correct one you recorded wrongly.
ReadFIFO COGS (Shopify)Run a stocktake
Count your physical stock, review the variance against Landara's FIFO position, and post shrinkage to a dedicated account, with barcode scanning. Pause, keep selling, refresh, or cancel a draft. A replacement for Stocky stocktakes.
ReadPlans & billing
Calculations vs orders, the plan tiers, order-volume bands, and Shopify vs direct billing.
Troubleshooting
Fixes for the questions that come up most: extraction, uncosted COGS, and numbers that don't match.
Your COGS report says goods cost nothing
Why stock baselined from Shopify often has no cost, how to fill the costs in for every product at once, and why sales you have already shipped are re-costed automatically.
ReadTroubleshootingMy Inventory account does not match
Why your Inventory account is not moving, why a variance will not clear, and what to do when an account is missing from a dropdown.
ReadTroubleshootingReconciliation alerts explained
Every alert Landara shows about unjournalled COGS, adjustments, drift, and stock that does not match, what each one means, and where to fix it.
ReadCan't find what you need?
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