Several supplier invoices on one shipment
Put every supplier invoice from one container on one shipment, share the freight bill across all of them, and keep each supplier's own shipping, supplier, exchange rate and bill with its own invoice.
Updated 19 September 2026
A container often carries goods from more than one supplier, and a supplier often sends more than one invoice. The freight forwarder still bills once, for the whole container. In Landara the shipment is the container: every supplier invoice that travelled together sits on it, the forwarder's bill is shared across all of them, and each invoice keeps what belongs only to it.
Two ways in
| You start from | What happens |
|---|---|
| **Shipments → New Shipment** (or **Upload Supplier Invoice** on Home) | Every file you drop goes onto ONE new shipment. Use it when you already know the invoices travelled together |
| **Supplier invoices → Upload invoice** | Each file becomes its own supplier invoice, not yet on a shipment. Use it when invoices arrive before you know how they will ship |
Both take several files at once. Uploads are PDF, PNG or JPG.
Grouping invoices you already have
- Open Supplier invoices. It opens on All; the tabs narrow it to Unassigned, Not grouped, On a shipment and From a purchase order.
- Tick the invoices that came in the same container.
- Choose Create shipment to start a new one, or Add to shipment to put them on one that is already open.
A shipment holding two or more supplier invoices is numbered for you, Group shipment GS-01, GS-02 and so on, and the Shipments list marks it with its GS number and how many invoices it holds. The filter on that list separates Single invoice shipments from Grouped ones, and on a grouped card the invoice count opens a panel listing its invoices.
An invoice costed on its own shipment can later join a shared one, which is the usual reason to use Add to shipment on an invoice that already shows as "on its own". Moving invoices between shared shipments is not something you should need: an invoice belongs to the container it arrived in.
What each invoice keeps
On a grouped shipment every supplier invoice has its own section: its own heading, its own products table, and its own Additional charges table underneath. Each section carries:
- Its supplier. Read off that invoice, so a Brightstar invoice and a Saigon invoice on one shipment each show their own. The top of the shipment names a supplier only when every invoice shares one.
- Its currency and exchange rate. Each invoice converts at its own rate, so a USD invoice and a EUR invoice on one container each land in your currency correctly.
- Its purchase orders. If the invoice belongs to an order, its heading links to it. The top of the shipment names an order only when every invoice comes from the same one. See One supplier invoice, several purchase orders.
- Its own bill. Each invoice is published to Xero as a separate bill, to its own supplier, with its purchase order numbers as the reference.
Whose freight is it?
This is the part worth understanding, because it changes the cost of every product on the shipment.
| The charge | Spread across |
|---|---|
| A freight, duty or customs bill added to the shipment (the forwarder, the broker) | Every product on every invoice, by the method you choose |
| Shipping or handling printed on a supplier's own invoice | That invoice's products only |
| A line you moved from an invoice's products into its charges (a pallet, a carton fee) | That invoice's products only |
A supplier's own shipping line is what that supplier charged to get its goods to you. Spreading it over another supplier's products would move cost between products for no reason. A labelled example with round numbers: two invoices share a container, Supplier A's goods worth $1,000 with $100 of its own shipping printed on the invoice, and Supplier B's goods worth $1,000 with none. The forwarder bills $200 for the container.
- Supplier A's products carry their own $100, plus $100 of the forwarder's $200 (half the value).
- Supplier B's products carry $100 of the forwarder's $200 and nothing else.
Each invoice's Additional charges table works the same way on every invoice: tick what to include, change a charge's type (a delivery charge the extraction read as handling shows Looks like freight. Change type?), and set its tax code and account for publishing. Edit on that table changes one invoice's charges at a time.
Freight that arrives later
The forwarder's bill often arrives weeks after the goods. Add it to the same shipment when it comes and recalculate; the freight spreads across every invoice on it. Freight and duty bills that arrive after the goods covers what changes and what is left alone.
On your plan
However many invoices and bills a shipment holds, it counts as one shipment, in the month it is first costed. Uploading and reading invoices that are not yet costed is free, and so is recalculating or adding a late freight bill.
Publishing
Publish on the shipment sends every supplier invoice as its own bill, plus each freight or customs bill, to Xero. An invoice already billed, from its purchase order or earlier, is skipped, so publishing twice never creates a duplicate. When a purchase order's last bill goes in, the order's own purchase order in Xero is marked billed.
With QuickBooks Online connected, publishing from the shipment covers the first supplier invoice only for now. The panel marks the others "Not published from here yet"; enter those bills in QuickBooks yourself.
