Team roles and what each one can do
Invite your team, give each person a role, and see exactly what an owner, co-owner or member can do in Landara.
Updated 11 October 2026
Everyone in your Landara workspace has one role, and the role decides what they can do. You set it when you invite someone and can change it at any time. Landara is priced per plan, never per seat, so invite everyone who needs access.
The roles
| Role | Who it is for | What they cannot do |
|---|---|---|
| Owner | The person accountable for the workspace. There is exactly one. | Nothing is held back. |
| Co-owner | A business partner or manager who runs things day to day. | Manage the team, manage billing, reopen a closed month, or hand the workspace to someone else. |
| Member | Staff doing the daily work: purchase orders, receiving, stock counts, costs and payments. | Change workspace settings and defaults (including purchase order approval rules and numbering), or close a month. |
Three narrower roles are on the way: Bookkeeper (the accounting side only), Purchasing (orders and receiving, no accounting) and Warehouse (receiving, counting and transfers).
The full list of what each role can do is in Landara itself, under Settings → Team → What each role can do. It is read from the same rules Landara enforces, so it is always current.
Invite someone
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Go to Settings → Team.
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Enter their email address, choose a role, and select Send Invite.
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They get an email with a link. If they already have a Landara account, accepting adds your workspace to it and they can switch between the two. They do not need a new email address or a second login.
Only the owner can invite people, and an invite link expires after seven days. If the email does not arrive, Landara shows you the link so you can send it yourself.
Change someone's role
The owner can change a role from the dropdown next to each person on Settings → Team. Before anything changes, Landara shows you what the new role will be able to do.
Making someone a co-owner is not the same as transferring ownership. A co-owner gets most of the owner's access and you stay the owner. Transfer ownership hands the whole workspace to them and makes you a member. Use it only when the business itself is changing hands.
Why some things are owner-only
Two actions can change figures you may already have filed, so only the owner can do them:
- Reopening a closed month. Closing a month protects it from cost edits. Reopening lets edits back into a period that may already be in a tax return.
- Billing and the team. Who has access, and what the workspace pays for.
If a button is greyed out for you, your role does not include it. Ask the owner to change your role, or to make the change for you.
